Law Firms
Law Firm Backups You Have Tested, Before a Deadline Depends on Them.
A court date does not move because the file server is encrypted. We back up the matters, mail and discovery data the firm runs on, keep a copy off-site and encrypted, and prove it restores.
For law firms that cannot file, close or advise without their data.
Backup and Ransomware Recovery for Law Firms
What Gets Backed Up in a Law Firm?
Matter folders on file servers and in the cloud, the document management system, Microsoft 365 mailboxes and shared files, and the exports behind time, billing and trust accounting. Backups are encrypted and stored off-site, so a failed disk, a fire or ransomware on the office network does not take the copy with it.
What About Large E-Discovery Data Sets?
Litigation brings in data that is large, sensitive and sometimes covered by a protective order or a client agreement. Where that data lives, and who can reach it, should be decided before it arrives. We scope what is backed up, how long it is kept and who can restore it with the firm, because retention is a decision the firm makes with its counsel and its client.
How Do You Know a Restore Will Work?
We test restores and validate recovery procedures, so the first restore of a matter file is not during an emergency. Backup health is part of daily monitoring: a failed job is a ticket, not a surprise.
Picture a ransomware note on the file server on a Monday morning. The question that matters is which clean copy you restore from and how long it takes.
What Happens if Ransomware Gets In?
Endpoint detection and response, application allow-listing, patching and staff training make an infection less likely to start or spread. If it happens anyway, the incident response plan tells everyone what to do, we contain it and restore from a clean copy.
ABA Formal Opinion 483 describes the duties that follow a breach involving material client information, including notifying clients. Having backups and a plan means the firm is deciding what to tell clients from facts, not from guesses.
Does a Backup Satisfy Client Requirements?
Insurers and corporate clients commonly ask about backups and recovery. We verify the controls and prepare the documentation, so each answer is backed by evidence.
What Is Included
6 PARTSOff-Site Encrypted Backups
Key data encrypted and stored away from the office.
Cloud Mailbox and File Backup
Microsoft 365 mail and files included in the backup plan.
Tested Restores
Restores tested and recovery procedures validated.
Backup Monitoring
Every failed job raises a ticket to our team.
Ransomware Protection
EDR, allow-listing and patching in front of the backups.
Incident Response Plan
A written plan, so the first hour of an incident is not improvised.
Frequently Asked Questions
4 QUESTIONSWe back up to an external drive. Is that enough for a law firm?
Usually not. A drive that stays plugged into the network can be encrypted by ransomware along with everything else, and few are ever test restored. An off-site, encrypted copy that is tested is the standard to aim for.
How often are backups taken?
Daily as a baseline, and more often for systems that change constantly. We scope it around how much work the firm can afford to lose.
Do you back up Microsoft 365 mail and files?
Yes. Cloud mailboxes and files are part of the backup plan, because a deleted or encrypted mailbox is as much a loss as a server.
How long should we keep client files?
That is the firm's decision, made with its counsel and based on its bar's rules and its client agreements. We back up and keep data the way you tell us to.
More for Law Firms
Managed IT and Help Desk
Unlimited remote support, monitoring and maintenance at a fixed monthly cost.
Microsoft 365 and Email Security
Microsoft 365 set up, secured and run, with email protection against phishing and spoofing.
Managed Security Monitoring (MDR and SOC)
Round the clock monitoring, detection and response from a security operations center.
Virtual CISO (vCISO)
Senior security leadership, a roadmap and governance, without a full-time hire.
Law Firms
Managed IT and security for small and mid-sized law firms and solo practitioners who hold client confidences and trust funds.
Talk Through Your Firm's Backups.
Pick a time. Tell us where your matter files live and what you could not work without.
Looking for CMMC? Our Compliance Division, Capital Cyber Compliance, delivers it.
Under 25 people? Apply for an in-kind cybersecurity grant from Cyber Grants Alliance, a nonprofit. No cost to you.